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All Space Only exhibitors are responsible for their own stand design and construction, and for ensuring that they, or their contractor, has received a written ‘Permission to Build Certificate’ before arriving onsite.
Please complete the Contractor Nomination Form by Friday 23 January to tell us who is building the stand (even if you are self-build, please indicate this on the form).
If Space Only exhibitors require their stands to be cleaned, then please order this via the RAI Webshop.
All work must be carried out in conformity with the Rules and Regulations as set out here and by the venue in the RAI Amsterdam Regulations and Terms & Conditions.
In addition, the G-Guide is a Guide to Global Standards of Health and Safety at Exhibitions and is available in English, Dutch and other languages. Please visit the AEO website for the G-Guilde document
Below is a list or your responsibilities to ensure that the build of your stand at the event is carried out safely.
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Make arrangements for managing your project i.e., building your stand. You do need to ensure that someone is named as responsible for ensuring all the required Health and Safety roles are fulfilled.
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Appoint a Designer and Contractor. These roles are often the same company or person and can be an external company or someone you appoint within your company. If you appoint an external company to build your stand, make sure they are aware of their own Health and Safety responsibilities.
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Ensure the organisers are provided with:
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Stand Plans, to scale and with dimensions
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Method Statement detailing how the stand will be built
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Risk Assessment for the Build and Dismantling of the stand
We supply templates to assist you if required – please request these from: standapproval@montgomerygroup.com
The Contractor (the person/ company building the stand) whether an external company or someone within your company is responsible for:
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Planning, managing, and monitoring the construction phase (build-up & breakdown) and the way the construction work is carried out, ensuring it is safe to construct and remove within an event environment and that it has little or no impact on the neighbouring constructions or contractors.
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Ensure work is carried out without risks to Health & Safety.
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Ensuring the organisers Site Rules adhered to.
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Restrict access to the stand site if required by the work being carried out at the time.
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Liaise onsite with Event Operations team.
Make sure your contractor checks the location and orientation of your stand in relation to an up to date floorplan, and that they build within the given parameters. The thickness of walls must be calculated inside the outer dimensions of the stand. The Organisers will not be liable for any costs incurred to rectify mistakes or make adjustments onsite. Below are some considerations when planning your stand.
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How many walls will be required? An exhibitor’s Contract to Exhibit will indicate ‘one’, ‘two’, ‘three’ or ‘four’ open sides. Three open sides indicate the need for one back wall, two open sides indicates the need for two walls etc.
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Space Only exhibitors may not make use of walls provided by neighbouring stands that are built from the Organisers Shell Scheme.
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What are the other requirements or issues that need to be taken into consideration e.g store area, reception desk, and kitchen or sink requirements, disposal of waste from sampling etc.
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If services such as water and waste are being used, exhibitors should consider the use of a platform to avoid unsightly pipes and connections (which could also cause a trip hazard) from the service ducts.
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What floor covering should you have? If you have a kitchen area, carpet is not a suitable floor covering – the floor here should be washable.
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How much lighting do you need? Use spotlights to highlight particular products or graphics.
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You may supply your own electrical fittings, provided that all pre-wiring is carried out before you arrive onsite. Whoever has done the wiring then needs to sign a certificate to the effect that the work has been done by qualified personnel and in accordance with all rules and regulations governing electrical installations. This certificate needs to be handed to the electrical contractor before power to the stand is made live.
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When appointing a contractor, exhibitors should obtain guarantees that the stand will be finished and all litter and stand construction materials removed from the exhibition halls by 1800hrs on Tuesday 21 April. After this time should be interior dressing only.
BETTER STANDS 
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